Features

Delegate Management System

• Correspondence management of delegates with conference secretariat
• Complete record and status of queries and requests
• Pre-registration/ Spot registration facility for delegates
• Zero error delegate-kit monitoring to prevent duplication
• Badge pre-printing/spot printing as need be
• Management of delegates at food counter
• Monitoring of delegates at chosen counters

Other Optional Modules:

1. Seminar Scheduler

• No prior software knowledge required
• Easy drag and drop options
• Provision to import data to excel, hall/date wise
• Easy collaboration between committees in various locations
• Comprehensive reports

2. Seminar – Abstract Submission Management

• Delegate login and abstract presentation
• Editable topic list
• Presentations available to preview committee on login
• Presentation approval/rejection option
• Preworded e-mail to delegate on approval/rejection

3. Seminar - CME Attendance Monitoring and Certificate Printing

• RF ID technology to monitor attendance in scientific session halls
• Certificate printing based on hours of attendance
• Minimum time limit setting for provision of attendance in sessions
• Hall/Session wise detailed statistics
• State wise detailed statistics

4. Accommodation Management

• Organisers can allot rooms
• Or delegates can pick rooms based on listed prices
• DD/MO/Online payment
• Scheduling airport arrival of delegates
• Scheduling pick up/drop of delegates from hotel to venue

5. Online/Offline Election Management

• Minimal paper/manpower
• Zero percent error
• Multiple counters
• Entry to election hall restricted to delegates
• Simple layout of candidates and single click voting
• Real time counters for election commissioner and office bearers
• Real time printouts provide absolute transparency
• Large display systems to declare results
• Online voting made possible using unique user name & password

6. Delegate Tour Itinerary Management

• Exclusive space for official tour operator
• Display of tour packages
• Online/offline booking facility

7. Electronic Visitor’s Book for Exhibitors

• Special module for exhibitors
• Tracks visitors details and comments/requirements
• Comments/requirements can be sent to HO
• State-wise categorization allows state representatives to follow up
• Option for sending newsletters to delegates

8. Exhibition Stall Allotment Management

• Graphic layout of exhibition space
• Details and offer price of stall pops up on mouse over
• Interested party can freeze stall and initiate negotiations
• Booked stalls will be labelled ‘SOLD’ on graphic layout
• 'SOLD' space will display buyer details on mouse over

9. Budgeting & Accounting

• Budget Monitoring
• Bar Coded Receipts through email/regular mail
• Separate Receipt books for separate activities
• Easy cheque/DD deposit statements
• Bank Reconciliation
• Automatic Accounting alerts at registration counter
• Spot Registration accounting
• Comprehensive Reports
  
  • Summary Reports
  • Detail Reports
  • Statistical Reports

10. Distributables Inventory Management

• Central store stock management
• Sub-stock management
• Multiple Materials Management
• Minimum level alerts
• Stock transfers
• Distribution management
• Comprehensive Reports
  
  • Summary Reports
  • Detail Reports
  • Statistical Reports

11. Correspondence Management

•  All correspondence with delegates available at help desk
• In colour coded, chronological order
• Includes all relevant details
• Copy of correspondence uploaded as PDFs

12. Bulk e-Mail Management

• Allows sending of bulk e-mail to all delegates
• E-mails can also be sent to specific categories
• Mails can also be sent to e-mail ids outside the DMS

13. Bulk SMS Management

• Alerts on all delegates’ mobile phones
• Messages can be typed in by staff 
• Delivery of messages can be monitored
• Selective messaging also possible for a particular category

14. Mobile Phone Integration
 

Mobile App

• Apps for Android and iPhone
• Periodic alerts of various relevant information via these apps

Mobile Web App

• Can be used by all mobile phones with internet connectivity
• Display of real time info can be viewed via mobiles