Delegate Management System

  • Correspondence management of delegates with conference secretariat
  • Complete record and status of queries and requests
  • Pre-registration/ Spot registration facility for delegates
  • Zero error delegate-kit monitoring to prevent duplication
  • Badge pre-printing/spot printing as need be
  • Management of delegates at food counter
  • Monitoring of delegates at chosen counters

Other Optional Modules:

1. Seminar Scheduler

  • No prior software knowledge required
  • Easy drag and drop options
  • Provision to import data to excel, hall/date wise
  • Easy collaboration between committees in various locations
  • Comprehensive reports

2. Seminar – Abstract Submission Management

  • Delegate login and abstract presentation
  • Editable topic list
  • Presentations available to preview committee on login
  • Presentation approval/rejection option
  • Preworded e-mail to delegate on approval/rejection

3. Seminar - CME Attendance Monitoring and Certificate Printing

  • RF ID technology to monitor attendance in scientific session halls
  • Certificate printing based on hours of attendance
  • Minimum time limit setting for provision of attendance in sessions
  • Hall/Session wise detailed statistics
  • State wise detailed statistics

4. Accommodation Management

  • Organisers can allot rooms
  • Or delegates can pick rooms based on listed prices
  • DD/MO/Online payment
  • Scheduling airport arrival of delegates
  • Scheduling pick up/drop of delegates from hotel to venue

5. Online/Offline Election Management

  • Minimal paper/manpower
  • Zero percent error
  • Multiple counters
  • Entry to election hall restricted to delegates
  • Simple layout of candidates and single click voting
  • Real time counters for election commissioner and office bearers
  • Real time printouts provide absolute transparency
  • Large display systems to declare results
  • Online voting made possible using unique user name & password

6. Delegate Tour Itinerary Management

  • Exclusive space for official tour operator
  • Display of tour packages
  • Online/offline booking facility

7. Electronic Visitor’s Book for Exhibitors

  • Special module for exhibitors
  • Tracks visitors details and comments/requirements
  • Comments/requirements can be sent to HO
  • State-wise categorization allows state representatives to follow up
  • Option for sending newsletters to delegates

8. Exhibition Stall Allotment Management

  • Graphic layout of exhibition space
  • Details and offer price of stall pops up on mouse over
  • Interested party can freeze stall and initiate negotiations
  • Booked stalls will be labelled ‘SOLD’ on graphic layout
  • 'SOLD' space will display buyer details on mouse over

9. Budgeting & Accounting

  • Budget Monitoring
  • Bar Coded Receipts through email/regular mail
  • Separate Receipt books for separate activities
  • Easy cheque/DD deposit statements
  • Bank Reconciliation
  • Automatic Accounting alerts at registration counter
  • Spot Registration accounting
  • Comprehensive Reports
    • Summary Reports
    • Detail Reports
    • Statistical Reports

10. Distributables Inventory Management

  • Central store stock management
  • Sub-stock management
  • Multiple Materials Management
  • Minimum level alerts
  • Stock transfers
  • Distribution management
  • Comprehensive Reports
    • Summary Reports
    • Detail Reports
    • Statistical Reports

11. Correspondence Management

  •  All correspondence with delegates available at help desk
  • In colour coded, chronological order
  • Includes all relevant details
  • Copy of correspondence uploaded as PDFs

12. Bulk e-Mail Management

  • Allows sending of bulk e-mail to all delegates
  • E-mails can also be sent to specific categories
  • Mails can also be sent to e-mail ids outside the DMS

13. Bulk SMS Management

  • Alerts on all delegates’ mobile phones
  • Messages can be typed in by staff 
  • Delivery of messages can be monitored
  • Selective messaging also possible for a particular category

14. Mobile Phone Integration

Mobile App

  • Apps for Android and iPhone
  • Periodic alerts of various relevant information via these apps

Mobile Web App

  • Can be used by all mobile phones with internet connectivity
  • Display of real time info can be viewed via mobiles


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